Terms of Service

Using Call For Papers AI

We provide you with a limited, revocable license to access the Service for your personal or business speaking activities. You agree to keep account information accurate, safeguard credentials, and promptly notify us of any unauthorized access. We may refuse or reclaim usernames that impersonate others or misrepresent affiliation.

Acceptable use

• No scraping, automated harvesting, or reverse engineering of our databases, APIs, or models.
• No posting of illegal, harmful, discriminatory, or infringing content.
• No reselling, sublicensing, or sharing login credentials outside your organization without written approval.
• No attempts to probe or breach security controls or disrupt other customers.

Violations may result in suspension or termination without refund.

Subscriptions & payments

Paid plans are billed in advance in the currency shown at checkout. Subscriptions renew automatically at the end of each billing cycle unless you cancel before the renewal date. Price changes or material plan adjustments will be communicated at least 30 days in advance. You remain responsible for applicable taxes and ensuring payment methods stay current.

If a payment fails we may suspend access until the invoice is settled. Where required by law, you can request a refund within the statutory cooling-off window.

Content & intellectual property

You own the content you upload (profiles, proposals, preferences). By using the Service you grant us a worldwide, royalty-free license to host, process, and display that content solely to provide the product to you. The Call For Papers AI platform, trademarks, and code remain our intellectual property; you obtain no ownership rights.

AI guidance & disclaimers

Recommendations, classifications, and summaries are generated automatically. While we work hard to keep data current, we cannot guarantee accuracy, completeness, or suitability for your specific needs. Always verify deadlines, travel restrictions, and event policies directly with organizers. THE SERVICE IS PROVIDED “AS IS” WITHOUT WARRANTIES OF ANY KIND, INCLUDING IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, OR NON‑INFRINGEMENT.

Termination

You can cancel any time through the billing settings; access continues until the end of the paid period. We may suspend or terminate accounts if you breach these Terms, pose a security risk, or fail to pay invoices. After termination we may delete your data in line with our retention schedule, except where law requires us to keep certain records.

Liability, indemnity & governing law

To the maximum extent allowed by law we are not liable for indirect, incidental, special, consequential, or punitive damages, nor for lost profits or business interruption. Our total liability for any claim will not exceed the greater of £100 or the fees you paid in the 12 months preceding the claim.

You agree to indemnify Call For Papers AI, our directors, and employees against claims arising from your misuse of the Service, breach of these Terms, or infringement of third-party rights. These Terms are governed by the laws of the State of New Mexico, USA, and disputes will be handled exclusively in the state and federal courts located in New Mexico after good-faith attempts at informal resolution.

Changes & contact

We will notify you via email or in-product banner at least 30 days before materially updating these Terms. Continued use after the effective date constitutes acceptance.

Questions or special requests? Reach out to [email protected] or [email protected]. Postal mail can be sent to Call For Papers AI LLC, New Mexico, USA.